A gallery sign-in kiosk that turns visitors into your mailing list — and tells you which exhibitions actually drew a crowd.
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Running an art gallery means constantly balancing curation with commerce. You want visitors to feel immersed in the art, not interrupted by bureaucratic processes. But you also need to know who's coming through your doors, which exhibitions resonate, and how to stay in touch with potential collectors.
Most visitor management systems completely miss this balance. They're designed for corporate offices—badge printing, security checkpoints, formal sign-in procedures. That's the opposite of the atmosphere you're cultivating. Meanwhile, the old-school guest book looks elegant but gives you nothing: illegible signatures, no email addresses, no way to follow up.
Clerkcat gives galleries a middle path. A sleek tablet at your entrance invites visitors to check in with their name and email. It takes seconds, feels modern, and quietly builds the mailing list you need to announce new exhibitions and events. No clunky badge printers, no reception desk drama.
The real power shows up when you need answers. Which exhibition brought in the most visitors? How does First Friday traffic compare to regular weekday visits? Are your collectors coming back regularly, or has someone dropped off your radar? Clerkcat tracks all of this automatically and lets you export reports whenever you need them.
For opening nights and special events, Clerkcat handles the chaos gracefully. Visitors flow through check-in quickly, and you can see attendance climbing in real time. When a VIP or known collector arrives, you'll know immediately—giving your gallery team the chance to offer personalized attention without awkward "who are you again" moments.
Whether you're a small independent gallery or a larger institution with multiple exhibition spaces, Clerkcat adapts to how you work. The interface is minimal and elegant, matching the aesthetic sensibility you bring to everything else. And because it runs on any tablet, you can set it up wherever makes sense for your space—no expensive hardware, no IT department required.
A check-in kiosk configured for a art gallery — your welcome message, your fields, on any tablet.
Set up in minutes on any iPad or Android tablet.
These are the challenges we hear about from art galleries every day.
That elegant leather guest book looks great, but half the entries are illegible and you can't email a handwritten scrawl. When it's time to announce a new show, you've got nothing to work with.
Someone spends an hour admiring a piece, seems genuinely interested, and walks out. You never get their contact info. That could have been a sale, a newsletter subscriber, or a repeat visitor—now they're just gone.
When board members ask which shows performed best, you're pulling numbers from vague recollections. "The Rothko tribute felt busier" isn't the data-driven analysis anyone wants.
Your biggest events are exactly when you're least equipped to capture visitor information. You're too busy to work the room and manage a guest list simultaneously.
Understand which exhibitions draw visitors, track attendance trends, and make programming decisions based on real data instead of gut feel.
Build your mailing list organically with every visitor. Export contacts for newsletter campaigns and event announcements.
Get notified when VIPs arrive. Track which collectors visit regularly and identify engagement patterns that inform your sales approach.
Manage opening night check-ins smoothly. Track RSVPs against actual attendance and capture walk-ins who discover you for the first time.
See which exhibitions draw the most visitors. Compare attendance across shows to inform future programming decisions.
Collect email addresses from interested visitors. Grow your newsletter list organically with every check-in.
Get notified when important guests arrive. Provide personalized attention to collectors and returning visitors.
Handle high-volume check-ins during opening receptions. Track RSVPs and walk-ins separately.
Customize your check-in form with fields that matter to your art gallery. Here are some examples:
Yes — that's the main reason galleries switch. Every visitor who checks in types their own email address, so there's no illegible handwriting to decipher. Export the list to CSV whenever you want and import it into your newsletter tool. These are people who were physically standing in your gallery, which makes them the warmest mailing list you can build.
Two easy ways: add a check-in question like "How did you hear about this show?" to tag visits to the current exhibition, or simply compare date ranges on the dashboard against your exhibition calendar. Either way, "which show performed best?" becomes a question you answer with numbers instead of impressions.
The kiosk interface is deliberately minimal — your logo, a short welcome line, a few fields. On a clean stand near the entrance it reads as intentional, the way a well-designed placard does. Most visitors find it less awkward than a clipboard or an attendant asking for their details.
Check-in takes a few seconds per person, and you can run multiple kiosks at the same location at no extra cost — one at the door, one at the bar. You'll see attendance climbing in real time while you work the room instead of managing a guest list.
That's your call. You choose which fields are required and which are optional, and nothing stops someone from walking past the kiosk. In practice, a friendly prompt like "Sign our guest book" captures far more usable contacts than the paper book ever did — even partial participation beats a page of scrawls.
One plan, everything included. No hidden fees.
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A step-by-step tour: arrival, sign-in, notifications, and reports.