Replace the paper guest book with a museum visitor sign-in kiosk that counts every visitor, tracks member visits, and exports clean attendance data for grant reports.
No credit card required • 14-day free trial
If you've ever scrambled to pull together visitor numbers for a grant application, you know the frustration. Paper sign-in sheets get lost, clicker counters give you a number but no context, and by the time you need the data, nobody can remember where it went.
Museums face a unique challenge: you need accurate attendance data for funding, but you also want visitors to feel welcome, not processed. Traditional visitor management systems designed for corporate offices feel cold and bureaucratic. Paper guest books look friendly but give you nothing useful.
Clerkcat was built for cultural institutions that need real data without sacrificing the visitor experience. Our digital kiosk takes seconds to use, works on any tablet you place at your front desk, and quietly collects the information you actually need: attendance counts, member visits, zip codes, and how people heard about your museum.
The dashboard shows you everything in real time. See which days are busiest, track trends over months and years, and export clean reports that make grant applications straightforward. When funders ask "how many people did you serve last quarter?" you'll have the answer instantly.
For museums with membership programs, Clerkcat tracks member visits automatically. You'll know which members visit monthly versus which ones haven't been back in a year. This insight helps you understand engagement and target your renewal campaigns effectively.
Small museums love that Clerkcat is simple enough that volunteers can manage it. Large museums appreciate that it scales across multiple entrances without complicated setup. And everyone appreciates that it just works—set it up once and it runs quietly in the background, collecting the data you need.
A check-in kiosk configured for a museum — your welcome message, your fields, on any tablet.
Set up in minutes on any iPad or Android tablet.
These are the challenges we hear about from museums every day.
Guest books fill up with illegible handwriting and get filed away in boxes. When grant season comes, you're stuck manually counting entries or making educated guesses about your actual attendance.
A door counter tells you 247 people came in today, but nothing else. You don't know if they're members, tourists, school groups, or locals. You can't answer funders' questions about demographics or community impact.
Visitor management software designed for corporate lobbies costs thousands per year and requires IT support to maintain. Museums need something simpler, friendlier, and more affordable.
Every year you spend hours pulling together attendance data from multiple sources, hoping your numbers are accurate enough to satisfy funders. There has to be a better way.
Get the attendance data you need for board reports, strategic planning, and grant applications without adding to your staff's workload.
Export clean visitor data whenever you need it. No more scrambling before deadlines or approximating attendance figures.
A simple tablet interface that anyone can learn in minutes. No training manual required, no complicated procedures to remember.
Track member visits to understand engagement patterns. Identify your most loyal members and spot those at risk of not renewing.
Get accurate visitor counts without manual tallying. See hourly, daily, and weekly trends to optimize staffing and plan for busy periods.
Let members check in with their email to track visit frequency. Understand which members are most engaged and identify lapsed visitors.
Add custom fields to learn where visitors come from, how they heard about you, and what brought them in today.
Export visitor data for grant applications and annual reports. Show funders exactly how many people your museum serves.
Customize your check-in form with fields that matter to your museum. Here are some examples:
Most museums rely on door counters or paper guest books, and both fall short: counters give you a number with no context, and guest books are illegible and rarely tallied. A digital sign-in kiosk records every visitor with a timestamp, so you get exact daily, weekly, and monthly counts plus the context counters can't capture — member status, zip codes, group size, and how visitors found you.
Yes. A tablet at your front desk does everything the guest book did — welcomes visitors and collects names — but the entries are legible, searchable, and exportable. You keep the friendly tone too: the kiosk shows your museum's own welcome message, and email stays optional so casual visitors never feel processed.
Funders typically want total visitors served over a period, returning versus first-time visitors, and evidence of community reach such as visitor zip codes. Clerkcat records all of this at check-in and exports it to CSV, so a report that used to take an afternoon of counting takes a couple of minutes.
Yes. Add a member ID or "Are you a member?" field to your check-in form and every visit is tagged. You'll see which members visit monthly and which haven't been back in a year — exactly the engagement data your renewal campaigns need.
Clerkcat is $49 per month per location with unlimited visitors, kiosks, and team members. There are no per-visitor fees, so a busy free-admission weekend costs the same as a quiet Tuesday. Enterprise visitor systems built for corporate lobbies typically run $200–500 per month. Every plan starts with a 14-day free trial, no credit card required.
One plan, everything included. No hidden fees.
The full case for retiring the leather guest book, feature by feature.
Why creating a ticketed "event" for every open day is the wrong tool for museums.
What a digital sign-in sheet is and how to switch without disrupting your front desk.