Keep students safe with secure visitor check-in and complete visitor logs.
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School safety isn't optional—it's the foundation everything else rests on. Parents trust you with their children, and that trust starts at your front door. Every adult who enters your building should be accounted for: who they are, why they're here, and when they left.
But school offices are busy places. Between handling phone calls, managing student issues, and dealing with the hundred other things that land on your desk, the last thing staff need is a complicated visitor system. Paper sign-in sheets get messy and incomplete. Expensive enterprise systems require training and maintenance. You need something that works reliably without adding to anyone's workload.
Clerkcat provides exactly that. A tablet at your front entrance guides visitors through a quick check-in: their name, purpose of visit, which student or staff member they're seeing, and whether their ID has been verified. It takes seconds, captures everything you need, and creates an automatic record for your files.
When parents arrive to pick up a student or meet with a teacher, the system can notify that teacher automatically. No more office staff hunting down Mrs. Johnson to tell her that Timmy's mom is waiting. The notification goes out the moment check-in completes.
For contractors, delivery personnel, and other non-parent visitors, Clerkcat maintains a clear log of who was in your building and when. If a maintenance issue appears later, you can trace back who worked on it. If anything ever happens, you have an exact record of building access.
Emergency preparedness is built in. At any moment, you can see exactly who's currently in the building—not just who signed in, but who hasn't signed out. In a crisis, this information can be critical. Export a visitor list instantly if you ever need it.
The system is simple enough that any office staff member can manage it, but robust enough to satisfy your security requirements. And because Clerkcat runs on any tablet, there's no special hardware to purchase, install, or maintain.
These are the challenges we hear about from schools every day.
Visitors scribble their name, skip the time column, and write something unreadable for purpose. When you need to check the log, half the entries are useless.
A parent signed in at 9am but never signed out. Are they still here? Did they leave and forget? In an emergency, this uncertainty is a real problem.
The front office is already handling a thousand things. Adding a complicated visitor system that requires training and management isn't realistic.
Full visitor management systems with badge printing, background checks, and all the bells and whistles cost thousands per year. For many schools, that's not in the budget.
Know that your building access is tracked and documented. Meet security requirements without overloading your staff.
A visitor system that runs itself. Check people in quickly, notify teachers automatically, and get back to everything else you're managing.
Maintain complete visitor logs for compliance and review. Know exactly who's in your building at any time.
Implement consistent visitor management across all schools. Get visibility into building access district-wide.
Collect visitor information before they enter. Know who's in your building at all times.
Manage parent visits for pickup, volunteering, or meetings. Notify teachers when parents arrive.
Track maintenance workers, delivery personnel, and other service providers.
Know exactly who's in the building in case of emergency. Export visitor lists instantly.
Customize your check-in form with fields that matter to your school. Here are some examples:
One plan, everything included. No hidden fees.