Fast self-service check-in on a tablet — with the visit data that shows peak hours, class demand, and members about to lapse.
No credit card required • 14-day free trial
Every gym owner knows the frustration: members pay monthly but visit sporadically. Guest pass visitors try the facility once and disappear. Group fitness classes are either overcrowded or underwhelming. And you're making decisions about staffing and hours based on gut feeling rather than data.
The problem isn't that your gym management software doesn't track things—it probably tracks too many things. But the check-in experience matters. When members have to scan a tiny barcode or wait for a slow scanner, it creates friction. When guest pass users have to fill out a clipboard while other members walk past, they feel like second-class visitors. When class attendance is tracked on paper, you never actually analyze it.
Clerkcat simplifies all of this with a tablet-based check-in that members actually enjoy using. A quick tap of their name and they're through—faster than fumbling for a key fob or waiting for a barcode scan. The interface is friendly and modern, setting the right tone for their workout.
For guest passes and trial visits, Clerkcat captures what you need for follow-up: name, email, phone number, how they heard about you. This isn't just administrative busywork—it's your sales pipeline. Those trial visitors represent potential members, but only if you follow up while they're still excited about getting fit.
The analytics show you things you probably suspected but couldn't prove. Which hours are actually busiest? (Probably 5-7pm, but now you know exactly when the peak hits.) Which days are slowest? (Use that data to run promotions or adjust hours.) Which group fitness classes are consistently full, and which ones should be rescheduled or retired?
Member usage patterns reveal who's at risk of canceling. Someone who came four times a week in January and twice total in March is probably not renewing. With Clerkcat, you can spot this trend and reach out before they cancel—maybe offer a personal training session or ask how you can help them stay on track.
The system works for boutique studios and large fitness centers alike. No special hardware beyond a tablet, no complex setup, no IT support required.
A check-in kiosk configured for a gym — your welcome message, your fields, on any tablet.
Set up in minutes on any iPad or Android tablet.
These are the challenges we hear about from gyms every day.
Barcode scanners that don't read properly, key fobs members forget at home, front desk bottlenecks during rush hour. The first interaction members have with your gym every visit shouldn't be frustrating.
Someone uses a guest pass, seems interested, and you never hear from them again. You collected their info on paper somewhere, maybe. By the time anyone follows up—if they do—the lead is cold.
A member who used to come regularly stops showing up. You find out when they call to cancel, and by then it's too late. Earlier intervention might have saved the membership.
You think the 6am class is popular and the 4pm slot is dead, but you've never verified it with real numbers. Staffing and scheduling decisions are based on impressions, not data.
See exactly when your facility is busiest, which members are most active, and where your guest-to-member conversion could improve.
Get guest pass visitor information automatically and follow up while they're still motivated. Track conversion rates over time.
Know which classes are thriving and which need attention. Make scheduling decisions based on real attendance data.
Stop being the bottleneck during busy hours. Let members check themselves in quickly while you focus on helping people who need it.
Quick, self-service check-in for members. Track visit frequency and identify your most active members.
Handle trial visits and guest passes. Collect contact information for follow-up sales.
Understand when your facility is busiest. Use data to optimize staffing and manage capacity.
Track attendance for group fitness classes. See which classes are most popular.
Customize your check-in form with fields that matter to your gym. Here are some examples:
No. Members check in on a tablet by tapping in their name or member ID — no fobs to forget at home, no scanner that misreads half the time, no hardware beyond a tablet you probably already own. Check-in takes a couple of seconds even during the 5pm rush.
Guest pass check-ins collect name, email, phone, and how they heard about you — typed by the visitor, so it's actually legible. That list is your sales pipeline: people who already worked out in your gym. Follow up within a day or two, while they're still motivated, and watch trial-to-member conversion improve.
Yes — declining visit frequency is the most reliable cancellation signal there is. A member who came four times a week in January and twice total in March is telling you something. Clerkcat's per-member visit history surfaces the drop-off while there's still time for a check-in call or a free PT session.
Add an "attending a class?" question to check-in and every class gets real attendance numbers. You'll know which time slots are consistently full, which instructor pulls a crowd, and which classes to reschedule or retire — decisions based on data instead of the vibe at the front desk.
No — and it doesn't try to. Clerkcat doesn't handle billing, contracts, or class booking. It's the check-in and visit-analytics layer: who's here, when, and how often. Many gyms run it alongside their billing system, or use it as the simple alternative when a full management suite is overkill.
One plan, everything included. No hidden fees.
Guest pass leads shouldn't die on a clipboard next to the protein bars.
Why manual visit logs can't spot the member who's about to cancel.
The features you need without hardware contracts and IT projects.