Welcome visitors warmly, track attendance, and follow up with newcomers easily.
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First-time visitors at church are often nervous. They're stepping into an unfamiliar community, not sure what to expect, maybe hoping nobody makes a big deal about them being new. The last thing they want is to feel processed or put on the spot.
But you also want to connect with them. If someone visits on Sunday and you never get their name or contact info, you've lost the opportunity to follow up, to invite them back, to help them feel like they belong. Most churches struggle with this tension: be welcoming but also capture information.
Clerkcat solves this quietly. A tablet in your lobby invites visitors to check in—not in a demanding way, but as a natural part of arriving. Regular members can check in with a quick tap. First-time visitors can share their name and email. Nobody feels singled out or overwhelmed.
The magic happens during the week. Your welcome team has a list of everyone who visited for the first time. They can send a personal note, an invitation to an upcoming event, or simply a thank-you for coming. This kind of follow-up transforms one-time visitors into returning guests and eventually into community members.
For ongoing ministry tracking, Clerkcat shows attendance patterns over time. See how many people attend each service, track seasonal fluctuations, and understand which programs draw the most participation. When leadership asks "are we growing?" you have data, not guesses.
Children's ministry check-in is especially important. Parents want to know their kids are safe and accounted for. Clerkcat can collect allergy information, emergency contacts, and parent cell numbers—all the crucial details that paper sign-in sheets invariably miss or make illegible.
The interface works for churches of any size. Small congregations use it to make sure newcomers don't slip through the cracks. Large churches use it to manage the complexity of multiple services, campuses, and programs. And everyone appreciates that it runs itself once set up—no volunteer has to manage a complicated system.
These are the challenges we hear about from churches every day.
Someone new shows up on Sunday, seems interested, maybe talks to a few people—and then they're gone. You never got their name, email, or any way to follow up. Will they come back? You have no idea.
You put cards in the pews, but most people don't fill them out. The ones who do write illegibly. By Monday, half the cards are lost somewhere between the sanctuary and the office.
Leadership asks if the church is growing. You're pretty sure it is, but you don't have actual numbers. "It felt busier" isn't the kind of data that informs strategic decisions.
You need to know which kids are in which rooms, who their parents are, and how to reach them in an emergency. Paper systems create gaps and liability.
See real attendance data to track growth, plan for the future, and understand what's working. Stop relying on impressions and start working with facts.
Get a list of every first-time visitor so you can follow up personally. Turn one-time guests into returning members.
Check in kids safely, capture allergy and emergency info, and know exactly who's in your care at all times.
Export attendance reports for any time period. Track program participation across the church without manual counting.
Create a warm first impression. Collect contact information so you can follow up and invite them back.
See attendance trends over time. Understand which services are most popular and plan accordingly.
Manage check-ins for special events, classes, and programs. Know who attended what.
Create secure check-in flows for children's programs. Collect parent contact information and allergies.
Customize your check-in form with fields that matter to your church. Here are some examples:
One plan, everything included. No hidden fees.