Count every client visit and volunteer hour automatically — and export the exact numbers your grant reports ask for.
No credit card required • 14-day free trial
Every grant application asks the same questions: How many people did you serve? How often do they come back? What services are most utilized? These seem like simple questions, but if you're running a busy nonprofit, the answers are often buried in scattered spreadsheets, paper sign-in sheets, and staff recollections.
Funders don't just want estimates—they want evidence. "About 500 people a month" doesn't carry the same weight as "537 unique clients in October, with 42% returning from previous months." But getting to those precise numbers requires tracking systems that most nonprofits don't have time to build or maintain.
Clerkcat changes this dynamic. A tablet at your entrance captures every client visit and volunteer check-in automatically. Clients sign in when they arrive, selecting which service they need. Volunteers check in at the start of their shift and out when they leave. All of this flows into a dashboard that gives you the numbers funders want, whenever you need them.
The reporting alone justifies the investment. When grant deadlines hit, you're not scrambling to compile data from five different sources. You export a clean report in seconds: total clients served, service breakdown, visit frequency, demographics—whatever the application asks for. Your development team stops dreading reporting season.
Volunteer tracking solves another persistent headache. Most nonprofits need to report volunteer hours for grants, insurance, or in-kind donation calculations. Clerkcat tracks hours automatically. Volunteers check in and out; you get precise records without anyone maintaining a separate timesheet.
For organizations running multiple programs, Clerkcat shows which offerings are actually being used. That job readiness workshop that's always full? The data proves it. That afternoon tutoring program with declining attendance? Now you can see the trend and investigate before it's a crisis.
The system works for organizations of any size. Small nonprofits appreciate the simplicity—there's no training required and no ongoing maintenance. Large organizations with multiple locations can see the big picture across their entire service area while maintaining site-specific data.
A check-in kiosk configured for a nonprofit — your welcome message, your fields, on any tablet.
Set up in minutes on any iPad or Android tablet.
These are the challenges we hear about from nonprofits every day.
Every deadline means digging through paper sign-in sheets, asking staff for estimates, and trying to piece together numbers that should have been tracked all along. You're always slightly unsure if your figures are accurate.
You know you're making a difference—you see it daily. But translating that into the data funders want is another matter. "We help a lot of people" doesn't win grants.
Some volunteers sign a sheet, some forget, some write illegible times. By the time you need totals for a report, you're guessing at hours and hoping you're in the ballpark.
Is the food pantry busier this month or last month? Is the after-school program growing or shrinking? Without consistent tracking, you only know something is wrong when it's very wrong.
Get real-time visibility into who you're serving and how. Make data-informed decisions about programs and resources.
Export the reports funders want in seconds. Spend your time writing compelling narratives, not hunting for data.
Track volunteer hours automatically. Generate reports for in-kind donations, recognition, and grant compliance.
See attendance trends for your programs. Understand what's working and identify issues before they become crises.
Log client visits for service delivery. Track how many people you serve and how often they return.
Export attendance data for grant applications and reports. Show funders exactly who you're serving and how often.
Track volunteer hours automatically. Know who showed up and for how long.
Monitor attendance across different programs and services. Identify which offerings are most used.
Customize your check-in form with fields that matter to your nonprofit. Here are some examples:
The reliable way is to capture it at the door: a sign-in kiosk records every client visit with a timestamp and the service requested. That turns "about 500 people a month" into "537 unique clients in October, 42% returning" — the difference between an estimate and evidence when a funder asks.
Yes. Volunteers check in at the start of a shift and out at the end, and the timestamps become their hours automatically. Export the totals for grant compliance, insurance, or in-kind donation calculations — no separate timesheet for anyone to forget.
Most applications ask for total people served in a period, unique versus returning clients, a breakdown by service or program, and sometimes demographics like neighborhood or referral source. Clerkcat captures each of these at check-in through custom fields and exports them to CSV for any date range.
Yes. A "service requested" field routes every check-in to the right bucket — food pantry, job readiness, tutoring — so one tablet at the entrance produces per-program attendance without staff keeping separate lists. You'll also spot trends early, like a program quietly shrinking before it becomes a crisis.
It's a flat $49 per month per location with no per-client fees, unlimited visits, and unlimited staff accounts. Most organizations find it pays for itself the first grant cycle, in staff hours alone. The 14-day trial is free with no credit card, so you can pilot it during a normal service week.
One plan, everything included. No hidden fees.
Manual entry, version conflicts, and the gaps they leave in your grant data.
Free data collection versus reports you can hand to a funder.
The hidden cost of clipboards, counted in staff hours and lost data.