One check-in kiosk for every program — open gym, computer lab, senior hours — with attendance reports your funders will actually accept.
No credit card required • 14-day free trial
Community centers are the heart of their neighborhoods—offering everything from after-school programs to senior fitness classes to open gym hours. You serve dozens of different programs across different age groups, and every funder wants to know exactly who you're reaching and how often.
The challenge is that "who's here today" is surprisingly hard to answer. Kids drift in for the computer lab. Parents drop by for a class. Seniors come for social time. Staff running programs are too busy to keep perfect records, and the front desk can't possibly track everyone. By the time you need numbers for a grant report, you're piecing together attendance from scattered sign-in sheets and staff recollections.
Clerkcat solves this by putting a simple check-in tablet wherever people enter your space. Visitors tap their program, enter their name, and you've captured what you need. No training required for staff, no friction for community members. The check-in takes seconds but gives you everything: who came, what program they attended, what time they arrived, and any custom information you need.
The dashboard shows program-by-program attendance in real time. See which offerings are packed and which are underutilized. Track trends over time to understand seasonal patterns. When funders ask "how many youth did you serve last month?" you'll pull the exact number in seconds, broken down by program, age range, or neighborhood—whatever they want to see.
For youth programs, Clerkcat can collect emergency contact information right at check-in. Parents appreciate the safety focus, and staff have crucial information available instantly. For senior programs, the interface is simple and readable, with large buttons that work for everyone.
Whether you run one small center or a network of locations across a city, Clerkcat scales with you. Each location has its own data, but you can see the big picture across your entire organization. And because it's designed for nonprofits, the pricing won't strain your budget.
A check-in kiosk configured for a community center — your welcome message, your fields, on any tablet.
Set up in minutes on any iPad or Android tablet.
These are the challenges we hear about from community centers every day.
Basketball has a clipboard, the computer lab has a notebook, seniors sign in on loose paper. When grant season arrives, you're hunting through drawers and files trying to compile numbers that should be at your fingertips.
You know you're making a difference—you see it every day. But funders want numbers, demographics, and trends. Without solid data, you're stuck making your case with anecdotes instead of evidence.
Program staff are focused on running programs, not tracking attendance. Asking them to maintain perfect records on top of everything else isn't realistic.
When a kid gets hurt, you need to reach a parent immediately. Hunting through paper files for emergency contacts wastes critical time.
Get the attendance data you need for strategic planning, board reports, and demonstrating community impact—without creating extra work for your team.
See exactly who's attending your programs. Identify trends, track regulars, and have the data you need when supervisors ask about participation.
Export clean attendance reports whenever funders ask. No more scrambling before deadlines or estimating numbers you should know precisely.
Check in young people quickly while capturing emergency contact information. Know who's in your program at all times.
See which programs draw the most participants. Use attendance data to justify funding and plan future offerings.
Handle walk-ins for open gym, computer labs, or social hours. Know who's in the building at any time.
Create age-appropriate check-in flows for after-school programs. Collect emergency contact information.
Export detailed attendance reports for grant applications and board meetings. Show the community impact of your programs.
Customize your check-in form with fields that matter to your community center. Here are some examples:
Usually badly — a clipboard in the gym, a notebook in the computer lab, loose sheets for senior hours. The fix is a single sign-in kiosk with a "program attending" question. Everyone checks in at the same place, every visit lands in one dashboard, and you can see per-program attendance without hunting through drawers.
Yes. Visitors pick their program from the check-in form, so basketball, tutoring, and the computer lab can all run simultaneously through one tablet at the entrance. If your building has multiple entrances, you can add more kiosks at no extra cost.
At minimum: the child's name, the program, and an emergency contact number. Clerkcat's custom fields let you add allergies or authorized-pickup details if your policies call for them. When something happens, staff pull up the contact in seconds instead of digging through paper files.
Export a CSV for any date range, filtered by program. You get exact counts — total visits, unique participants, returning versus new — broken down however the grant application asks. "537 youth visits in October, 62% returning participants" carries far more weight than an estimate.
Clerkcat is a flat $49 per month per location, with unlimited visitors, programs, kiosks, and staff accounts. There's no per-participant pricing, so growing attendance never grows your bill. The 14-day free trial needs no credit card, so you can prove it works before spending anything.
One plan, everything included. No hidden fees.
Why scattered clipboards make grant season miserable — and what replaces them.
Where the free option runs out once you need reports and real-time visibility.
Scheduling sign-ups and tracking who actually showed up are different jobs.