Track program attendance, manage drop-ins, and report usage data to stakeholders.
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Community centers are the heart of their neighborhoods—offering everything from after-school programs to senior fitness classes to open gym hours. You serve dozens of different programs across different age groups, and every funder wants to know exactly who you're reaching and how often.
The challenge is that "who's here today" is surprisingly hard to answer. Kids drift in for the computer lab. Parents drop by for a class. Seniors come for social time. Staff running programs are too busy to keep perfect records, and the front desk can't possibly track everyone. By the time you need numbers for a grant report, you're piecing together attendance from scattered sign-in sheets and staff recollections.
Clerkcat solves this by putting a simple check-in tablet wherever people enter your space. Visitors tap their program, enter their name, and you've captured what you need. No training required for staff, no friction for community members. The check-in takes seconds but gives you everything: who came, what program they attended, what time they arrived, and any custom information you need.
The dashboard shows program-by-program attendance in real time. See which offerings are packed and which are underutilized. Track trends over time to understand seasonal patterns. When funders ask "how many youth did you serve last month?" you'll pull the exact number in seconds, broken down by program, age range, or neighborhood—whatever they want to see.
For youth programs, Clerkcat can collect emergency contact information right at check-in. Parents appreciate the safety focus, and staff have crucial information available instantly. For senior programs, the interface is simple and readable, with large buttons that work for everyone.
Whether you run one small center or a network of locations across a city, Clerkcat scales with you. Each location has its own data, but you can see the big picture across your entire organization. And because it's designed for nonprofits, the pricing won't strain your budget.
These are the challenges we hear about from community centers every day.
Basketball has a clipboard, the computer lab has a notebook, seniors sign in on loose paper. When grant season arrives, you're hunting through drawers and files trying to compile numbers that should be at your fingertips.
You know you're making a difference—you see it every day. But funders want numbers, demographics, and trends. Without solid data, you're stuck making your case with anecdotes instead of evidence.
Program staff are focused on running programs, not tracking attendance. Asking them to maintain perfect records on top of everything else isn't realistic.
When a kid gets hurt, you need to reach a parent immediately. Hunting through paper files for emergency contacts wastes critical time.
Get the attendance data you need for strategic planning, board reports, and demonstrating community impact—without creating extra work for your team.
See exactly who's attending your programs. Identify trends, track regulars, and have the data you need when supervisors ask about participation.
Export clean attendance reports whenever funders ask. No more scrambling before deadlines or estimating numbers you should know precisely.
Check in young people quickly while capturing emergency contact information. Know who's in your program at all times.
See which programs draw the most participants. Use attendance data to justify funding and plan future offerings.
Handle walk-ins for open gym, computer labs, or social hours. Know who's in the building at any time.
Create age-appropriate check-in flows for after-school programs. Collect emergency contact information.
Export detailed attendance reports for grant applications and board meetings. Show the community impact of your programs.
Customize your check-in form with fields that matter to your community center. Here are some examples:
One plan, everything included. No hidden fees.